About VeriFactu e-Invoicing
VeriFactu is a Spanish regulation that requires businesses to submit invoice data directly to the Spanish Tax Agency (AEAT) in real time.
To comply with the VeriFactu requirements mandated by the Spanish Tax Agency (AEAT), Little Hotelier's e-Invoicing functionality lets you securely and automatically send your invoices to the AEAT.
VeriFactu e-Invoicing is an optional add-on to your Little Hotelier subscription at an additional cost.
Note: If you signed up to Little Hotelier online and would like access to the e-Invoicing functionality, please contact our support team.
Step 1: Register for VeriFactu
Before you can submit invoices to the AEAT, you will need to register your business details.
Go to Setup > VeriFactu Compliance > Register for VeriFactu.
Enter business information and download your VeriFactu social collaboration agreement.
Digitally sign the agreement.
Upload the agreement.
Step 2: Submit your invoices
After successful registration, submit invoices to the AEAT:
Open the reservation and click the Invoices tab.
Click Generate invoice.
Click Submit to AEAT next to the invoice.
Check the invoice status for the AEAT's response.
Check the invoice status
The status shows In Progress while the AEAT processes your invoice.
It then updates to one of the following:
Successful: The invoice has been successfully cleared and registered with the AEAT. Invoices will now display a QR code when you View/Print or Email the invoice from a reservation.
Rejected: The AEAT rejected the invoice and an error alert is displayed. You need to correct the reservation and issue a rectification invoice.
Note: You are not notified when an invoice is rejected. Check the invoice status on each reservation so that rejected invoices do not go unresolved.
Correct an invoice after submitting it
You must issue a rectification invoice if the AEAT rejects your invoice, or if a reservation needs to change after you have submitted its invoice. This applies whether the original submission was successful or rejected.
To correct and resubmit your invoice:
Update the reservation details to correct the issue.
Click Correct invoice.
Enter an explanation for both the fiscal and non-fiscal changes.
Click Rectify Invoice.
Click Submit to AEAT to resubmit the corrected invoice for clearance.
Note:
To comply with AEAT requirements, there are two separate numbering sequences: one for standard invoices and one for rectification invoices. You can review and configure both under Setup > Invoices.
Note: VeriFactu is available on the desktop version of Little Hotelier (not currently available with the mobile app).
Example of invoice with QR code: