The General Ledger
The Little Hotelier Front Desk General Ledger tracks fiscal transactions of a property. It can be accessed to conduct an audit of the revenue closings (yearly, monthly and daily), transactions, reservations and invoices generated by a property using the Little Hotelier Front desk.
Please note: This feature is for properties in Germany only.
Little Hotelier will start tracking all fiscal transactions once the General Ledger functionality has been enabled.
If you added reservations either manually or through the reservation import process prior to enabling the general ledger functionality, these transactions will not be reflected in the General Ledger. The property owner accepts responsibility in providing any other additional financial information or records.
In order for the General Ledger functionality to be enabled, you will first need to set up your fiscal year.
How to set the fiscal year and enable the General Ledger
When you join us as a new customer, your onboarding analyst will go through this setup with you in the first stages of your system's configuration.
Before setting up the fiscal year, please be aware of the following:
This is a one time setting only. Once set this value cannot be changed.
The fiscal year and general ledger should be set up before creating or importing any reservations.
If you are a returning customer and your Front Desk has reservations from previous usage, these will not be documented in the General Ledger
Setting up the Fiscal year
In order to start using the General Ledger, the Fiscal year needs to be set up:
In the Setup Tab, under Currency & Location Settings, go to Set Fiscal Year
Select the month your fiscal year ends under "Fiscal year end month"
If your fiscal year ends on a different date than the last day of the month, please select the end day under "Fiscal year end day". If the fiscal year ends on the last day of the month, leave this option blank
Your Onboarding analyst will confirm the fiscal year with you and enable the General Ledger function for you.
Accessing the General Ledger
Once enabled, the General Ledger will appear as an option in the footer of your Little Hotelier Extranet footer, from where it can be accessed for auditing purposes. You can now start to create reservations and manage your day-to-day business with your Little Hotelier Front desk. Everything will be documented in your Front desk's General Ledger.
Information for auditors
If you are looking to access a property's Little Hotelier Front Desk General Ledger for audit purposes, please see information on how to use the General Ledger: Little Hotelier Front Desk - General Ledger User Manual.