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Mark reservation invoices as final
Mark reservation invoices as final
Updated yesterday

Before you begin

  • This feature is not available for Little Hotelier customers in Germany or Spain

  • Once finalised, invoice data will remain in your Little Hotelier exports even if marked as not finalised later

Mark an invoice as final

To include reservation data in your Little Hotelier CSV exports:

  1. Navigate to Calendar

  2. Click on the reservation

  3. Go to the Invoices tab

  4. If no invoice exists, click Generate Invoice

  5. Click Mark as Final next to the invoice (Accounting Status will update to Finalised)

Once an invoice is marked as final

  • Invoice data will be included in Little Hotelier exports

  • Invoices cannot be updated or excluded from your accounting exports

  • Any new invoice generated for the reservation cannot be marked as final or included in accounting exports

  • You cannot use the Print, Email, or Refund and Process Payment functionalities (applies to both desktop and mobile versions of Little Hotelier)

Reservation changes

  • Little Hotelier will not prompt you to generate a new invoice if a reservation is updated after finalisation

  • The Invoices tab will notify you that changes made to the reservation will not be included in the finalised invoice

Mark invoice as not finalised

If you need a new invoice for an updated reservation:

  1. Go to the Invoices tab in the reservation

  2. Click Mark as not finalised

Notes:

  • Data from previously finalised invoices will still appear in Little Hotelier exports

  • A warning message will indicate that the updated invoice will be out of sync with your accounting package

Frequently asked questions

Why is the Mark as Final button unclickable?

Wait briefly as the invoice may still be preparing. For reservations older than August 2023:

  1. Make a minor update to the reservation

  2. Save the changes

  3. Generate a new invoice version

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