Before you begin
This feature is not available for Little Hotelier customers in Germany or Spain
Once finalised, invoice data will remain in your Little Hotelier exports even if marked as not finalised later
Mark an invoice as final
To include reservation data in your Little Hotelier CSV exports:
Navigate to Calendar
Click on the reservation
Go to the Invoices tab
If no invoice exists, click Generate Invoice
Click Mark as Final next to the invoice (Accounting Status will update to Finalised)
Once an invoice is marked as final
Invoice data will be included in Little Hotelier exports
Invoices cannot be updated or excluded from your accounting exports
Any new invoice generated for the reservation cannot be marked as final or included in accounting exports
You cannot use the Print, Email, or Refund and Process Payment functionalities (applies to both desktop and mobile versions of Little Hotelier)
Reservation changes
Little Hotelier will not prompt you to generate a new invoice if a reservation is updated after finalisation
The Invoices tab will notify you that changes made to the reservation will not be included in the finalised invoice
Mark invoice as not finalised
If you need a new invoice for an updated reservation:
Go to the Invoices tab in the reservation
Click Mark as not finalised
Notes:
Data from previously finalised invoices will still appear in Little Hotelier exports
A warning message will indicate that the updated invoice will be out of sync with your accounting package
Frequently asked questions
Why is the Mark as Final button unclickable?
Wait briefly as the invoice may still be preparing. For reservations older than August 2023:
Make a minor update to the reservation
Save the changes
Generate a new invoice version